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Positive Behaviour Policy

Policy details

Date created - September 2023

Date most recently reviewed by governors  - October 2023

Responsibility for review: Mrs C Brackenbury


1. Policy Statement and Purpose        2

2. Rules and Ways of Being        3

3. Rights and Responsibilities        4

4. Developing Positive Behaviour        5

5. Recognition        7

6. Classroom Strategies and Expectations        7

7. Expectations Around the Academy        9

8. Expectations outside of School        9

9.  Consequences        10

10. Further Intervention and Support        10

11. Child on Child Abuse        11

14. Searching, Screening and Confiscation        13

Mobile Phones / Devices        15

Screening        15

Power to use reasonable force        15

Appendix i        16

Co-op Academy xxxxx Consequences Tariff        16

Appendix ii        19

Rewards and Consequences        19

Appendix iii        20

Action and Consequences for Behaviour around School        20

Appendix iv        21

Suspension Reintegration Meeting - Co-op Academy xxxx        21

Appendix v        23

Classroom Behaviour System        23

Appendix vi        25

Posters        25

Appendix vii        27

Home Academy Agreement        27

Appendix viii        28

Graduated Response to Managing Behaviour        28

Policy Statement and Purpose

Co-op Academy Smithies Moor has developed this Behaviour for Learning Policy to ensure that all members of our community understand our high expectations for conduct and safety and to make clear to pupils what  acceptable and unacceptable behaviour looks like. We know that excellent behaviour leads to better outcomes and we want our pupils to leave Smithies Moor  as well qualified, well rounded citizens. Pupils’ ability to make the right choices, to learn from their mistakes and demonstrate self-responsibility is both rooted in co-operative values and is also an important part of developing into responsible citizens who can go on to make a positive contribution to society. Our behaviour for learning policy allows pupils to clearly see the consequences, both positive and negative, that arise from the choices they make.

The academy, as a learning community, is committed to ensure success for all. This means that in all work with young people we aim to ensure that they: make great progress and enjoy learning; stay mentally and physically healthy; stay safe; make a positive contribution to the community and the world.

Co-op Academy Smithies Moor is committed to the development of pupils’ personal, social and moral development. The purpose of the clear code of conduct set out in this policy is to ensure that everyone at Co-op Academy Smithies Moor will go on to be positive and creative members of society and will fulfil their potential. The policy is based on principles of unconditional positive regard; clear boundaries delivered with warmth; and belief that every pupil,regardless of background, is able to succeed.

We are committed to doing what matters most by ensuring that our pupils strive to achieve success. We are dedicated to succeeding together to ensure that all pupils are able to study at further and higher education in order to have a successful career as valuable members of society. We believe that anyone who is successful must be co-operative, responsible, happy, healthy, resilient, independent and show they care about their own aspirations and the aspirations of others. We also want our pupils to express themselves in the right way embodying ‘being yourself, always’ across our community.

This policy should be read in conjunction with the following policies (available on the Co-op Academy Trust website and the Co-op Academy Smithies Moor website):

Anti Bullying

Equality Statement and Objectives

Health and Safety

Positive Handling

Safeguarding and Child Protection

Special Educational Needs

Mental Health and Well-Being


This policy is underpinned by the following legislation and guidance:

Behaviour in Schools - Advice for Headteachers and School Staff

School suspensions and Permanent Exclusions

Searching, Screening and Confiscation - Advice for Schools

Keeping Children Safe in Education 2023

Education Act (2002), as amended by Education Act (2011)

Education and Inspections Act (2006)

School Discipline [Pupil Exclusions and Reviews] – England – Regulations (2012)

Equality Act (2010, revised 2018)

Rules and Ways of Being

Co-op Academy Smithies Moor is underpinned by the values of the Co-op and all within the academy aspire to the Co-op Ways of Being:

  • Do what matters most:

  • We follow the academy code of conduct
  • We listen to and respect all members of the community
  • We come to school each day, ready to work hard and make progress

  • Be yourself, always

  • We stand up for what we believe in - even if it is not the popular choice
  • We know it is cool to be smart and value learning
  • We look ahead at the long game to help us make the right choices

  • Show you care

  • We are kind to each other
  • We do not tolerate discrimination, bullying or unkindness to others
  • We are polite and courteous

  • Succeed together

  • We respect our shared learning environment
  • We work together as a team - knowing that team always beats individual
  • We look for opportunities to become leaders and role models within our community

Our rules for pupil conduct are underpinned by our Ways of Being. Our Ways of Being determine how we behave with each other both in and out of the Academy. Our rules are drawn from our values and add clarity to how we can live out our values on a day to day basis - in the academy:

Always be READY

  • Be punctual
  • Be prepared with equipment
  • Wear uniform correctly
  • Be ready to learn


  • Have a positive attitude to learning
  • Be on task and follow the code of conduct
  • Follow instructions first time every time
  • Speak politely and with manners

Always be SAFE

  • Always be where you are supposed to be
  • We are a non contact school
  • Follow entry and exit routines at the beginning and end of lessons
  • Move sensibly around the academy

3. Rights and Responsibilities


All members of Co-op Academy Smithies Moor  have:

  •  The right to learn
  •  The right to teach
  •  The right to feel safe and secure
  •  The right to respect and dignity


All members of Co-op Academy Smithies Moor  have a responsibility:

  • To live by and embody the Co-op Ways of Being
  • To be good role models
  • To speak politely and calmly to everyone
  • To be punctual, prepared and productive in every lesson (to be ready, respectful and safe)
  • To treat everyone as we would like to be treated

All members of the school community are expected to display positive behaviour at all times both on the school premises and wherever they are identifiable as being part of the school community.

The Governing Body

Governors are responsible for monitoring this Behaviour for Learning policy’s effectiveness and holding the Headteacher to account for its implementation. Governors should review this policy every year to ensure its effectiveness.

The Headteacher

The Headteacher is responsible for reviewing and approving this Behaviour for Learning policy. The Headteacher will ensure the school environment encourages positive behaviour and that staff deal effectively with poor behaviour, and will monitor how staff implement this policy to ensure rewards and sanctions are applied consistently.

In addition:

  • The Headteacher and staff have the power to use reasonable force and other physical contact in order to maintain and restore order (as stipulated in the Positive Handling Policy), but cannot, under any circumstances, use force as a form of punishment. Corporate punishment of any kind is entirely illegal.
  • The Headteacher and delegated staff have the power to search pupils, screen electronic devices, and to confiscate property in circumstances that align with the Positive Handling Policy and section 13 of this policy (see below)
  • The Headteacher and delegated staff have the power to discipline pupils outside of school hours if it is a school-related matter, or the pupil’s actions undermine the safety of anyone from our community or the good reputation of the Academy


Staff are responsible for:

● Implementing the Behaviour for Learning policy consistently.

● Modelling positive behaviour.

● Providing a personalised approach to the specific behavioural needs of particular pupils.

● Recording behaviour incidents on Arbor

● Recording any safeguarding related behaviour incidents on CPOMS.


Parents are expected to:

● Support their child in adhering to our ‘Home - Academy Agreement’ and this policy.

● Inform the school of any changes in circumstances that may affect their child’s behaviour.

● Discuss any behavioural concerns with the school staff promptly

  •  Work in partnership with the school to uphold the policy

4. Developing Positive Behaviour

We have high expectations of pupils at Co-op Academy xxx and believe that clear and consistent boundaries, positive relationships and regular and sustained use of praise and rewards leads to good behaviour and positive attitudes to learning.

To support staff and pupils in upholding the policy, we use many opportunities to induct and reinduct our staff and pupils into the rules and norms of the academy. These include:


  • All staff receive training at the start of the academic year and are expected to read the policy
  • Staff receive regular training updates and further CPD during designated CPD time
  • New staff receive an induction of the school policies and procedures in managing behaviour
  • Quality assurance of how staff establish a culture of good behaviour and routines in their classroom  take place via regular drop ins, learning walks and feedback from leaders
  • Elements of department time are used to ensure systems and routines are embedded and understood


  • Key habits and routines for pupils are established via assemblies, lesson times, role modelling, rehearsal and consistent reinforcement of expectations on a daily basis
  • Comprehensive behaviour curriculum to teach pupils our high expectations is delivered through PSHE, assemblies, tutor time and other reinduction opportunities throughout the year
  • Transparency of processes and routines are shared on a regular basis with pupils and families to allow all to be fully aware of our expectations, along with specific rewards and consequences.

Positive Behaviour Approach:

We must not be surprised when problems occur. We are working with young people who are learning

and testing the boundaries of acceptable behaviour. In dealing with undesirable behaviour we need to

promote good behaviour. This means developing skills and strategies that do not merely rely on sanctions. Sanctions do not, in themselves, change behaviour but simply apply the limits to behaviour

that enables us to reward and reinforce.

Do all you can to:

• remind pupils of which Way of Being or rule they are not demonstrating

• reprimand privately – it encourages cooperation

• keep calm – it shows high status, reduces tension and models desired behaviour

• listen – it earns respect

• use first names

• focus on positive aspects of pupils’ work and behaviour

• praise remorse when pupils take responsibility for poor behaviour

• remain positive and focus on what the pupil SHOULD be doing. Not what is going wrong

• be fair and consistent

• use the minimum sanction necessary to achieve your desired outcome

• use humour appropriately

• re-integrate the pupil into the class

• seek closure after the sanction – it is important to start again and demonstrate a willingness to

re-build relationships (positive regard).

Do all you can to avoid:

• humiliation

• public confrontations – they promote retaliation through peer pressure

• sarcasm

• shouting often – it weakens your status

• over-punishing – it reduces options later

• blanket punishments – the innocent do not deserve them

• jumping to conclusions – avoid punishing what you can’t prove

• overreacting – the problems will grow.

All sanctions quickly lose their effectiveness if frequently used. Avoid constantly punishing

pupils. Only the pupil can change their behaviour and, repeated concerns, will require you to

enlist support from others who might help you to influence the pupil, (e.g. Parents/Carers, Subject

Leaders, Form Tutors, Heads of Year, Pastoral Managers and the Senior Leadership Team etc).

It is crucial to remain calm, assertive and in control. Raising your voice may be necessary but never

lose control and never scream and shout; we do not want pupils to have this behaviour modelled to them.

5. Recognition

All staff are encouraged to plan for positive behaviour and attitudes to learning and apply rewards regularly and consistently. There is a range of ways to do this which include:

  • Reference to Values, Rules and Ways of Being displayed clearly
  • Verbal praise and recognition given throughout lessons
  • Teachers, leaders and staff can award praise points to pupils for demonstrating the Co-op Ways of Being.
  • Points equate to Co-op Coins which pupils can accumulate and spend in the Co-op Shop where they can buy a range of luxury and practical items
  • Each lesson each teacher will attempt to award a ‘Golden Ticket’ positive for a pupil based on effort, good work or significant improvements seen - this will be recorded on Arbor and pupils receiving the golden tickets will go into a prize draw each week

Access to reward events (held three times a year at the end of every term) will be based on achieving the ‘xxxx Goals’

  1. Excellent attendance
  2. Good punctuality (on time to 96% of all lessons)
  3. Positive contribution to the school community
  4. Low number of negative incidents
  5. No referrals / RESETS / Suspensions

6. Classroom Strategies and Expectations

Where a pupil is unable to sustain good behaviour or positive attitudes to learning during lessons the class teacher will use the following three point plan:

  1. Warning 1 You have not returned to your seat when I asked you to. This is now your first warning.  Now return to your seat. Thank you.
  2. Warning 2 You were talking over me when I’m teaching. This is now your ‘second warning’. Thank you for listening carefully and supporting us all to have a positive lesson. Let’s make this a success
  3. Referred from class  Unfortunately, you have continued to talk over me after I have given you two warnings. To ensure everyone can learn I am now going to have to refer you. You will need to remain in your seat until you are collected.

It is important that when using the system we enable a positive response from our pupils. Please see appendix v for more information on classroom practice. When a pupil reaches stage three of the three point plan, the class teacher will use the referral button on Arbor for the pupil to be removed. A member of the pastoral team, or the SLT on walk-about, will come and quietly remove the pupil from the lesson and take to the ‘triage’ room. Pupils must not be placed outside a room or asked to go to the triage room themselves. The pupil will not be returned to the lesson. Once the pupil is in triage, they will write a pupil statement and the situation will be reviewed by the member of staff on duty. All referrals will be triaged. Once triaged, the member of staff will make a decision as to the next course of action:

  • No further action (if just a witness statement - pupil returns to following lesson)
  • Referral detention issued
  • Remain in Triage, completing work, until next lesson
  • Sent to Reset
  • Suspension
  • Other sanction / consequences

(See behaviour tariff for full details of possible consequences)

Any pupil removed from a lesson following a referral will receive a phone call home (at the teacher’s earliest convenience) at the very minimum and a same day, 30 minute detention. A child could receive two detentions in a day and be detained for 1 hour after school on the same day.

Each stage of the classroom behaviour system will be displayed on the board in the classroom. Staff will indicate which stage a pupil is at by writing their name / initials on the board. This allows for transparency and ensures pupils and staff have a visible reminder to support positive behaviour.

If a pupil exhibits behaviour which is unsafe including verbal abuse or threatening behaviour, this is a high level incident. A referral should be called for immediately, without proceeding through the stages of the behaviour system, and appropriate consequences given.

Classroom Expectations

Should a pupil fail to meet the expectations of the classroom, the teacher will implement the three point plan.

The expectations in the classroom are:


  • Enter the classroom in a calm manner on time
  • Don’t ask to use a pass in the first ten minutes / last ten minutes of a lesson
  • Remove any coats or jumpers
  • Place bag under their desk
  • Place equipment on the desk
  • All other equipment placed on desk as requested
  • No eating, chewing or drinking (except water)
  • Complete starter task


  • Follow instructions first time every time
  • Be on task at all times
  • Silent when asked and quiet discussion when asked
  • Present your work with care
  • Follow ‘STAR’ throughout the lesson:
  • S - Sit up straight
  • T - Track directly and listen to the person talking
  • A - Ask and answer questions as appropriate or requested
  • R - Respectful, polite, well mannered and calm

To be SAFE

  • Remain seated unless instructed to leave your seat
  • Be kind and thoughtful of others
  • Follow all instructions first time every time
  • Positive body language
  • Only bring in items you are allowed
  • Polite calm voice
  • Respect others personal space
  • At the end of the lesson tidy away, place the chair under the desk, stand behind it and leave the classroom calmly as instructed by the teacher

7. Expectations Around the Academy

We expect all members of our community to demonstrate our rules and ways of being in the corridors and space around school, as well as in the classroom. The expectation around the academy is:

  • Go to all lessons and tutor period on time
  • Be on time to lessons and don’t try to use a pass in the first 10 minutes of the lesson
  • Follow instructions from all staff, first time every time
  • Be polite and show respect for other people
  • Show respect to school and other people’s  property no vandalism, put litter in the bins
  • Walk around the academy sensibly, quietly and with aim of getting to your destination quickly - keeping to the left of corridors and stairs
  • Wear your school uniform correctly at all times
  • No hats, caps, hoods, coats, hoodies, non Co-op jumpers inside the academy
  • No jeans or skirts - tailored trousers only
  • No trainers - Shoes only (No logos / labels - fully black leather type material)
  • School logoed v neck jumper and or blazer must be worn unless instructed by staff
  • All pupils must wear the correct coloured tie to their year group at all times
  • See school website for full details of uniform and PE kit
  • Only eat in designated food areas at the correct time and place litter in the bin
  • No chewing gum, sweets, high sugar fizzy drinks or energy drinks at any time
  • Do not use mobile phones or speakers or have them switched on during school hours
  • No illegal substances to be brought onto the school site, along with cigarettes, lighters or vapes.
  • Respect the surrounding community before and after school.
  • No contact with other pupils and respectful, safe break time play
  • Enter the building calmly and purposefully ensuring uniform is sorted before lessons

See appendix iii for more information on supporting pupils with positive behaviour in unstructured time.

8. Expectations outside of School

When wearing our uniform, and as a member of our academy, you are an ambassador for Co-op Academy xxxx. We care about you when you are in the building and when you are at home or in the community. We expect all of our pupils to be respectful citizens both inside and outside of schools, and especially when identifiable as Co-op Academy xxxx pupils. When walking to and from the academy we expect you to:

  • walk on the pavements not the middle of the road
  • be aware of other pedestrians and respectful of the neighbourhood
  • walk in small groups so as not to block pathways, alleys or walkways
  • be careful crossing roads, use crossings and not looking at mobile phones
  • use respectful language
  • refrain from fighting, aggression or abusive language or behaviour
  • be respectful in shops - go in in small groups and be polite to shopkeepers
  • refrain from smoking or vaping
  • talk positively and be positive about the academy and the Co-op
  • continue to live by our Ways of Being and commit to being ready, respectful and safe

9.  Consequences

Although Co-op Academy xxx does everything they can to mitigate the need for consequences and sanctions, we know that pupils do make mistakes. If a pupil’s conduct falls below the expectations laid out in this policy (including expectations inside and outside school) the following consequences would apply (see appendix i for full list of possible consequences):

  • The three point plan activated in classrooms (see section 6 above)
  • Late detention at break (up to 10 mins) for lateness to school between 8.30 - 8.50
  • Same day detentions (up to 1 hour)  issued for:

- late to school

- removal from class

- truancy from lessons

- poor conduct around the academy (see section 7 above)

  • A day in Reset (internal isolation) for:

- failing to attend a detention

- 2 or more truancy / referrals in a day

- returning from a suspension

- a breach of the policy and our expectations (see appendix i)

  • Time spent at another school for:

- persistent behaviour where the above has not been successful

- breaches of this policy that have or could cause harm to anyone in the academy

  • A suspension issued for persistent breaches of the policy or one off incidents (see section 12)

At each level of this list of sanctions, support is provided to help the pupil make more positive choices in the future. See section 10 for interventions offered to pupils to maintain excellent behaviour.

10. Further Intervention and Support

Where a pupil is unable to sustain good behaviour in a number of subject areas, despite the clear systems and staff use of positive reinforcement; or where there is a serious one-off incident which breaches the school ethos, a pupil may be referred to the school’s support teams who may consider the following interventions.

  • Tutor Report
  • Pastoral Team Report
  • Behaviour and progress meeting with Head of Year and / or Key Stage Leader
  • Pastoral Support Programme
  • Break time and lunchtime isolation (Inappropriate behaviour at unstructured time)
  • RESET Unit – allocated time matched to regularity of class referrals or nature / severity of offending behaviour
  • Support from the Inclusion team and SENDCO
  • Access to the Uniform Room to correct any issues around uniform (no consequence if utilised)
  • Amended timetable
  • Referral to Core and/or multi-agency group
  • EHCP application
  • Referral to pupil Referral Unit preventative place
  • Referral to alternative activities
  • Temporary placement at another school
  • Managed Move to another school
  • Referral to in school SEMH mentors
  • Referral to in-school counsellors
  • Careers interviews
  • Extra curricular clubs
  • Referral to the Schools Police Officer and referral to outside agencies
  • Referral to in-house alternative provision ‘Base’ unit
  • Referral to external alternative provision
  • Suspension
  • Permanent Exclusion

(see the graduated response approach in appendix for further support)

The school recognises that changes in behaviour may be an indicator that a pupil is in need of help or protection. We will consider whether a pupil’s misbehaviour may be linked to them suffering, or being likely to suffer, significant harm and all sanctions  will be discussed with the safeguarding and inclusion teams. Where this may be the case, we will follow our child protection and safeguarding policy, and consider whether pastoral support, an early help intervention or a referral to children’s social care is appropriate. 

Please refer to our child protection and safeguarding policy for more information.

Where a pupil may be struggling to meet the expectations laid out in this policy, due to a special educational need or disability, reasonable adjustments will be put in place, in consultation with the SENDCO. An example of a reasonable adjustment could be a 5 minute early pass to avoid crowds in corridors; a temporary or long term adjustment to the uniform policy; a library pass to be able to avoid crowds during break / lunch time or a time out pass to support regulation in the classroom.

Please refer to our SEND policy for more information.

11. Child on Child Abuse

Co-op Academy xxxx is committed to ensuring a climate of safety for all pupils by challenging inappropriate behaviour between peers. We have a zero tolerance approach of all forms of child on child abuse including (but not limited to):

  • Bullying (including cyberbullying, prejudice-based and discriminatory bullying)
  • Abuse in intimate personal relationships between peers
  • Physical abuse such as hitting, kicking, shaking, biting, hair pulling, or otherwise causing physical harm (this may include an online element which facilitates, threatens and / or encourages physical abuse)
  • Sexual violence, such as rape, assault by penetration and sexual assault (this may include an online element which facilitates, threatens and / or encourages physical abuse)
  • Sexual harassment, such as sexual comments, remarks, jokes and online sexual harassment, which may be standalone or part of a broader pattern of abuse
  • Causing someone to engage in sexual activity without consent, such as forcing someone to strip, touch themselves sexually, or to engage in sexual activity with a third party
  • Consensual and non-consensual sharing of nudes and semi nude images and / or videos (also known as sexting or youth produced sexual imagery)
  • Upskirting, which typically involves taking a picture under a person’s clothing without their permission, with the intention of viewing their genitals or buttocks to obtain sexual gratification, or cause the victim humiliation, distress or alarm
  • Initiation / hazing type violence and rituals (this could include activities involving harassment, abuse or humiliation used as a way of initiating a person into a group and may also include an online element

Where there are any reports of child on child abuse, including sexual violence and sexual harassment,  we will follow the guidance set out in Part 5 of Keeping Children Safe in Education 2023. The Academy maintains a zero tolerance approach to all forms of child on child abuse and always maintain the attitude ‘it could happen here’. We will always take any reports or disclosures seriously. Any sanctions for child on child abuse will be proportionate, considered, supportive and will be decided on a case by case basis. Sanctions could include managing the incident internally, referring to early help, referring to children’s social care or reporting the incident to the police. Serious incidents could result in permanent exclusion. The Academy will not tolerate behaviour of this nature, whilst also not demonising anyone – we will support and listen to all of the pupils involved. The alleged perpetrator(s) will be offered support so that they can change their behaviour.

For more information on how we deal with child on child abuse please see:

Co-op xxxx Anti Bullying Policy.

Co-op xxxx Child Protection Policy.

Keeping Children Safe in Education 2022

12. Suspensions

If a pupil is involved in extreme poor behaviour, the pupil will be excluded from lessons / school. Each suspension must be judged on the specific context of the particular event - thus the length of the suspension will reflect this. Suspension can be considered for behaviour outside of school. The decision to suspend a pupil is taken by the Headteacher and is always carefully considered. Where there is not definitive evidence, the Headteacher may consider ‘the balance of probability’. When a pupil is excluded they will be expected to work at home with work provided by the school.

The following list includes some examples, although not exhaustive, of unacceptable behaviour warranting suspension from the Academy:

  • Carrying or using an offensive weapon
  • Any assault against a member of staff or pupil
  • A deliberate assault on another pupil
  • Fighting
  • Damage to property
  • Sexual assault
  • Racial, transphobic or homophobic abuse
  • Verbal or physical abuse / bullying
  • Verbal threatening and intimidation of staff or pupil
  • Bullying committed via social networking media / electronic means
  • Deliberately setting off the fire alarm
  • Filming a fight or incident and posting on social media
  • Fabricating stories about members of staff including on social media
  • A pupil who is suspected of being under the influence of an illegal substance / drugs
  • Possession of illegal drugs or related paraphernalia by an individual
  • Smoking or vaping on the school site
  • Persistent and entrenched refusal to comply with expectations

Every pupil that returns from suspension will need to be reintegrated back into the Academy very carefully. A meeting with parents / carers will always take place to agree the reintegration plan and the level of support that the pupil will require to avoid further suspension. If appropriate, the pastoral team will also discuss and support the family with wider issues and circumstances that may be affecting the child’s behaviour and include it in the integration plan.

After each suspension, there is a menu of support that each pupil could receive:

  • Half a day in RESET completing reflection and getting ready to return to school
  • Parent meeting with pupil voice, parent voice and agreed targets recorded
  • 2 weeks on a behaviour report to SLT / HOY to monitor behaviour
  • A careers interview to support in raising aspirations
  • Directed to an extracurricular club
  • Review of tutor group / class group or seating plan
  • Review of break / lunch provision and possible structuring (e.g. lunch clubs; sports)
  • Long term mentoring / counselling or support agreed (if necessary)

Further information on suspensions can be found in the Trust’s Exclusion policy. For further information on consequences for different behaviours see appendix i and ii. See appendix iv for reintegration plan.

13. Permanent Exclusion

Permanent exclusion is a last resort. A Headteacher may decide to permanently exclude a pupil for persistent disruptive behaviour, where despite the school's best effort, a pupil insists on breaching the school's behaviour policy. A permanent exclusion could also be the consequence for a first 'one off' offence, based on the severity of the behaviour. One off offences may include:

  • Serious actual or threatened violence against another pupil or member of staff (including online threats or abuse)
  • Assault on a pupil or member of staff
  • Sexual abuse or assault
  • Supplying or using an illegal drug
  • Carrying an offensive weapon (including any article made or adapted for causing injury)
  • Serious one off incidents including ‘Hate’ incidents / crime or bullying

 Further information on permanent exclusions can be found in the Trust’s Exclusion policy.

14. Searching, Screening and Confiscation

The Headteacher has statutory power to search pupils and possessions if there are reasonable grounds to suspect pupils have prohibited items. Searches may also be carried out by members of staff and contractors authorised by the Headteacher. All authorised staff will be up to date with screening and searching procedures as laid out in government guidance .  When conducting searches, the Headteacher will consider the age and ability of pupils and make reasonable adjustments where necessary. Where possible searches will be conducted with the pupil present and away from other pupils  (unless there is reason to believe that significant harm could happen if we wait).

The school can search a pupil for any item with their consent and in their presence (e.g. turning out pockets / looking in bags). Staff have the power to search (without consent) if they have reason to believe a pupil possesses any of the following items:

  • knives and weapons
  • alcohol
  • illegal drugs
  • stolen items
  • tobacco and cigarette papers
  • cigarettes
  • e-cigarettes
  • lighters and matches
  • fireworks
  • pornographic images
  • any article that has been or is likely to be used to commit an offence , cause personal injury or damage to property

Wherever possible, searches will be carried out by two authorised members of staff, by staff members of the same gender as the pupil, and with the pupil present as a witness. Searches that require physical contact or use of force will always be a last resort. Where the risk is considered significant, they will be conducted by a trained member of staff of the same sex as the pupil, or, if possible, and preferably, by a family member. If this is not possible (due to urgency of the situation) searches will be conducted by a permanent member of staff, with the appropriate training, of the same sex and an appropriate adult (of the same sex). In all cases, only outer clothing will be searched (pockets, bags, shoes etc). No member of the school community will conduct a search that reveals a pupil’s underwear or skin (beyond shirt sleeves).

Staff will confiscate and retain a pupil’s property if it is a banned item or any item being used to cause harm to self or others, damage to property, or disruption to the maintaining of a purposeful learning environment. For any confiscated item that is not deemed to be dangerous or potentially / known to be illegal, the confiscating staff member is required to make a proportionate and fair decision about what happens next with the item, for example:

  • returning the item to the pupil at the end of that lesson
  • returning the item to the pupil at the end of that day
  • escalating the issue to a member of the year team / senior leadership team
  • discussing with the pupil’s family about how best to return or dispose of the item

Retention of, damage to or disposal of a pupil’s personal property should not be used as a sanction and confiscation, including how the confiscation is followed up, should only be used to ensure the maintenance of a safe and purposeful learning environment.

Mobile Phones / Devices

  • Phones and devices must not be seen or heard on the school site between 8.00am and 3.30pm
  • Mobile phones / devices must never be seen or heard inside the school building
  • For sanctions involving a breach of the above, see consequences table in appendix i

If, when conducting a search in accordance with the above criteria, an electronic device is found that staff can reasonably suspect has been or is likely to be used to commit an offence, cause personal injury or damage to property, the data can be examined if there is good reason to i.e. doing so could mitigate harm / damage being caused. This must be done in accordance with the appropriate guidance. When an incident involves youth produced sexual imagery (nudes/semi-nudes), the member of staff should involve the Designated Safeguarding Lead immediately and the appropriate safeguarding guidance followed.

The DSL will be informed of all searching incidents (inc those where no prohibited items are found, and an accurate record kept of all search incidents (even if no prohibited item is found). We will endeavour to inform parents as early as possible, with as much detail as possible (including why the search was carried out, what was found and follow up support)  if a search has been carried out on their child.


  • If a pupil refuses to be screened, the school may refuse to have the pupil on the premises. Health and safety legislation requires a school to be managed in a way which does not expose pupils or staff to risks to their health and safety and this would include making reasonable rules as a condition of admittance.
  • If a pupil fails to comply, and the school does not let the pupil in, the pupil’s absence will be treated as unauthorised. The pupil should comply with the rules and attend.

Power to use reasonable force  

Members of staff have the power to use reasonable force to prevent pupils committing an offence, injuring themselves or others, or damaging property, and to maintain good order and discipline in the classroom. Headteachers and authorised school staff may also use such force as is reasonable given the circumstances when conducting a search without consent for knives or weapons, alcohol, illegal drugs, stolen items, tobacco and cigarette papers, fireworks, pornographic images or articles that have been or could be used to commit an offence or cause harm.

The academy follows all DfE guidance for searching, screening and confiscation which can be found here:

Searching, Screening and Confiscation - Advice for Schools

Please also see the Co-op Academies Trust Positive Handling Policy for the process of searching and screening and use of reasonable force (available on the school website).

Appendix i

Co-op Academy xxxxx Consequences Tariff


We have high expectations of all of our pupils and are committed to creating a safe environment.  When a pupil fails to meet our expectations, it is important that this be corrected so as not to affect other pupils / staff.  This may involve a same day detention or a more severe consequence.  Possible sanctions are outlined below.  Professional judgement is always used on a case-by-case basis.

Table of Possible Consequences for Different Behaviours


HOY / Pastoral Manager / SLT

Deputy Headteacher


Warning 2

30 minute detention


Placement at another school


Permanent Exclusion

Not following class code of conduct

Answering back to staff


Breaking no contact rule


Chewing gum


Dishonest to staff


Eating prohibited food Ready

Misbehaving in detention


uniform (after sorted)


Late to lessons


Late to school


Mobile phone seen


Reaching referral


Non-permitted items


Argumentative to pupil


Swearing at a pupil


Absconding school

Leaving a lesson

Missing a detention


Public defiance of a teacher

Refusal to follow instructions

Two referrals in a day

Truancy from a lesson


Persistent disruptive behaviour

Vandalism of school Respectful

Defiance of staff


Racist comments or behaviour

Swearing at member of staff

Trans / homophobic / misogynistic comments

Online abuse / bullying

Prolonged bullying of pupil

Theft of property

Sexual / homophobic racist harrasment

Verbally threatening a member of staff

Bringing a dangerous weapon into the academy

Bringing fireworks into school

Bringing drugs into the academy

Dealing drugs in the academy

Physical violence toward staff

Using implement to harm another person

  • A pupil will sit in reset from 8.30  to 4pm when they are in RESET
  • Non-permitted items carry a consequence and will also be confiscated.
  • Incorrect uniform will be rectified in the first instance but carries a consequence if refuse to rectify

The decision to put a pupil in RESET will be taken by the senior leadership team / HOYS and could include anything which is deemed to be severe enough – including unkindness to others or persistent behaviour which goes against our Co-op Ways of Being.  The decision to issue a suspension is taken by the Headteacher where behaviour is deemed severe.  pupils may be excluded if they demonstrate persistent poor behaviour or if they jeopardise the safety and security of any member of the academy.

The academy may also use the following consequences:

  • Limiting pupil access to extra - curricular activities
  • Removal of IT rights (e.g. email and internet academy access)
  • Corrective conversations for up to 10 minutes after school without informing parents
  • Removal of unstructured time e.g. break time
  • Directing the pupil to an alternative provision / managed move
  • Extended detentions

Where pupil behaviour is persistent, we will look to work with families and the pupil to put support in place in the form of a pastoral support plan (PSP), a positive behaviour support plan and other individualised strategies to help the pupil get back on track.

Appendix ii

Rewards and Consequences

Appendix iii

Action and Consequences for Behaviour around School




Not in lessons / tutor time without valid reason or pass

Politely and firmly remind pupils that being out of lessons is truanting. Ensure pupil is in a positive frame of mind and will not disrupt. Escort straight to lesson and quietly ensure they settle. Log truancy on Class Charts (or ask teacher to do so - quietly)  If not ready, runs away, refuses:

  • Always: Log truancy on ClassCharts
  • If runs away: call family to explain truanting and has run from staff and will now be suspended for fixed period of 1 day. Log suspension. Ask family to collect
  • If not in right frame of mind for lesson: take to triage where investigations officer will make decision

Truancy: 30 minutes after school

2 in a day: Reset

3 in a day: suspension

Runs away / refuses: suspension

Not ready for class (but is not defiant and doesn’t run away): Triage

Defiance in the corridor / refusal to follow instructions

Politely and firmly remind pupils to follow all instructions and you are doing this for their own benefit. Remind of behaviour you expect. Explain that this will now be a 30 minute detention after school / at lunchtime and the hope is that this will correct the behaviour for the future. Further defiance remove to triage for investigation.

Refusal to follow instructions 1: 30 minutes

continuing: triage and appropriate sanction decided through investigation

Public, persistant defiance: Suspension

Swearing at staff

Remind pupils that you are speaking politely and you expect the same courtesy. Explain that this is to support them in developing behaviour that helps them get where they need to be. Remind that swearing at staff carries sanction of RESET.Remove to triage to be booked to reset. Refusal / defiance (see above)

RESET and 30 minutes detention

Further swearing / defiance - triage (Suspension)

Vandalism / destruction of school property

If seen - send to triage for investigation and consequence. If not, see CCTV and then send to triage.

RESET (low level)

Suspension (gratuitous / high level / deliberate)

Running in the corridor / disruptive behaviour in corridors

Remind of expectation and why we have the rule of sensible corridor behaviour (Corridors are places in school where pupils feel least safe). Ask to correct and try again.

Reminder in corridor of walking purposefully. Persistent / continued / refusal to listen - 30 minute detention or escalated as above

Incorrect uniform

Chance to correct by taking to uniform shop. Politely remind of expectation. Firmly explain that you will take them to the uniform shop to rectify. Refusal to wear uniform or listen triage. Call families. If not rectified to RESET

If corrected the first time - no consequence. Defiance or refusal to RESET. NO pupils to be on corridors in incorrect uniform. RESET and call parents to rectify

Chewing gum

Remind to spit out. explain this carries a consequence of a detention. Explain purpose. If seen again with chewing gum. 30 minutes

second time - 30 minute detention

Mobile Phones

Must not be seen (at all - no back pockets) if seen, politely remind pupil of the policy and the reason for the policy (safeguarding, opportunity to develop relationships in the building). Remind them that you now need to take their phone and it will be in reception for family member to pick up at the end of the day

Mobile phone removed from pupil. sent to reception. Picked up by family member

If using mobile - 30 minutes

If refuse - see defiance above

fizzy drinks / sweets

Remind of expectation. Take from child. If first time / didn’t know. Return at end of day. After embedded - bin and call families

bin the sweets / drinks

call families and explain policy

Appendix iv

Suspension Reintegration Meeting - Co-op Academy xxxx

Name  / Tutor Group


Length of Suspension

Reason for Suspension

Previous Suspensions  

Suspension Process:

  • Family contacted and informed of suspension and reason
  • Letter given to family when picking up pupil detailing all information pertaining to event
  • pupil works at home for duration of suspension, completing work pack  as expected
  • Reintegration meeting set up between family, school and pupil on day of return to school
  • pupil returns to RESET once meeting has been had (pupil returns to school with family)
  • pupil completes reflection during RESET and has a mentoring session to support return to lessons (from pastoral manager)
  • pupil placed on report to HOY / Pastoral Manager for 2 weeks
  • pupil work for period of suspension collected in and checked by HOY
  • pupil follows all normal RESET  procedures during the day following a suspension  to support reintegration back to school

Support following a suspension:

  • pupils have mentoring session to support them in positive choices on returning (pastoral manager)
  • Reintegration meeting with family to discuss any on going issues that might impact behaviour or success
  • A clear understanding of what will happen next explained to pupil and families
  • Longer term counselling or mentoring considered
  • pupil placed on report for 2 weeks to monitor
  • pupil voice taken into account in reintegration and subsequent sessions
  • Reduced timetable if necessary and slower re-integration
  • PBSP  if necessary and regular parental follow up
  • Careers interview organised
  • Directed to join an extracurricular club
  • A move of tutor groups  / class group / seating plan if necessary
  • Potential structured break times (e.g. break in inclusion  / supported groups)

Record of Meeting Discussion and targets set

Parent Signature

SLT / HoY Signature

Suspension Reintegration Meeting - Script:

What behaviour(s) led to the pupil being excluded?

  • We are here because yesterday / last week …
  • We rightly are very concerned about this behaviour
  • Can you explain what happened?
  • The reason we cannot have this behaviour is…

Who was affected by the behaviour(s)?

  • The impact of your behaviour is…
  • At xxxx we need to be a team so that everyone can feel safe and learn. Can you see how your behaviour has caused harm to others?
  • Who do you think has been affected?

Reference Co-op Ways of Being  - Succeed together; Be yourself - always; Do what matters Most;  Show you Care. We cannot be a member of Co-op xxxx if we are not trying to be these things.

What will the pupil change to prevent those behaviour(s) repeating in future?

  • We are very clear on what we will and will not tolerate in school… if this behaviour were to continue then it would be difficult for you to remain here. How are you going to ensure that your behaviour changes?
  • What can you take responsibility for?
  • How will we know we can trust you to make a difference?

What do you want to do in the future (link to careers/college)?

Please list up to 3 actions in achieving this:




What additional monitoring and support will be put in place at school?

See menu overleaf… as a minimum:

  • Report card for 2 weeks
  • Extra curricular club
  • Half day in Reset
  • Mentoring / daily or weekly check ins with pastoral team

What additional monitoring and support will be put in place at home?

  • What can you do to support with x behaviour at home?

 (show parent the home / academy agreement to remind them of their responsibilities when it comes to behaviour at school)

What can the school do to support you (parents / pupil) to succeed next?

  • We obviously want x to succeed and be a part of our school… is there anything you think will help?
  • We need to meet each other half way. We will put the support in place but you need to do what you have agreed.

Appendix v

Classroom Behaviour System

Three Point Plan - In Practice

It is so important that the highest of expectations for pupils is placed on them in the classroom to ensure that they can learn powerful knowledge and make progress that will open doors for them. It is imperative that we create a climate where teachers can teach and children can learn - free from distraction. This means that we must consistently and emphatically apply the behaviour system in lessons for any behaviours that mean a pupil is not trying to learn themselves - or stopping others from learning.

We know that pupils respond to firm and clear boundaries and instructions delivered warmly and precisely. For consequences to be successful they are best when they are:





When applying the 3 point plan (warning 1, warning 2, Referral) ensure that you are continuing to positively frame, teach with enthusiasm and keep the main thing the main thing. Bring everything back to our Ways of Being to help pupils understand purpose.


Warning 1:

A pupil turns around and talks to the person behind them - after you have told them to be silent as they are getting on with a piece of independent work:

Thank you to everyone for ensuring a really calm and focused learning environment. We all need to ensure we are getting it right. (move over to the pupil who is talking). Hannah, you were turning around and talking when I asked for silence.  What really matters in this lesson is for you to understand the learning. This is now your first warning. I know you are going to get this right.

Our aim is to enable a positive response. Once we have given our expectation, move away, give take up time and glance back to confirm that they have done as you asked. Carry on teaching warmly and smile or acknowledge their compliance - reinvolve them in the lesson by asking them a question they can answer. For clarity, write the name on the board.

Warning 2:

(all warnings best given in private - name the behaviour before the consequence. Log warning 2 on Class Charts and on the board as a visual reminder). Continue to be quick, incremental, consistent and depersonalised).

Hannah, I asked everyone to get on with their work and you have continued to try and talk to the person behind you and have not yet started. This is wasting your learning time and distracting others. It is not helping us succeed together. I am going to write your name on the board as a second warning now to help you in remembering to get it right.

Where possible, for warning 2, try and also put an intervention in place that will help the pupil to achieve your expectations

e.g. Hannah, to help you really get the most out of this lesson so you can truly concentrate - come and sit over here where I will better be able to support you.


If a behaviour continues or a pupil has not followed your instructions and their name has been on the board under ‘warning’ then it is time to remove them from the class so that you can teach and the other pupils can learn.

Hannah, I have given you two chances to get this right. You are not allowing others to succeed in this lesson and so I have no option but to refer you. Please stay in your seat until a member of staff comes to take you to the Triage room. Thank you.

It is really important that we know where pupils are at all times. The pupil must not be sent out of class to make their own way to Triage. It is also important that when the pastoral assistant or SLT member comes, it is as quick and non-invasive as possible to your lesson. It is not the time for big conversations… Simply gesture or quietly tell the member of staff which pupil you would like to be picked up and they will quietly remove them.

Don’t let a pupil out of your class for any reason.

Follow up for class teachers after referrals:

  • Call home for the pupil to explain what happened and to ask for support (earliest possible time)
  • Visit the pupil in detention to speak to them in private (take them out and bring them back) and carry out a conversation about the behaviour and how you can move forward
  • If this is a persistent issue, speak to your subject leader and / or pastoral manager to request further support (or support with a parent meeting)

If behaviour is very severe and is dangerous or a safeguarding concern - you need to click on ‘high level incident’ on class charts. You do not go through the 3 point plan. High level incidents could be:

  • Violence
  • Racist / homophobic / transphobic behaviour
  • swearing at or threatening a member of staff
  • Defiance
  • Refusal to hand over a banned item
  • Physical abuse
  • Verbal abuse

Appendix vi


  1. Positive Behaviour Expectations - Ways of Being
  2. Classroom Behaviour System - 3 Point Plan
  3. Classroom Expectations - Ready, Respectful, Safe

Appendix vii

Home Academy Agreement

Appendix viii

Graduated Response to Managing Behaviour

Co-op Academies Trust - Behaviour Policy  April 2023